features

Travel Hub

Integration
Integrate your HR and Finance system into the platform to improve the accuracy of the data provided to your corporate travel agency partner and other suppliers. Integrate directly to online booking tools and other services your travellers need to book their travel once it’s been approved in Nutrip. Pull and push data to a variety of services to reduce manual data entry and increase the accuracy of financial data distributed throughout the organisation.

Corporate travel agent
Incorporate your corporate travel agents booking system into Nutrip to allow management of approvals and travel booking services within the one platform. Online and offline services can be integrated into booking workflows to allow your people access to the services they need to complete travel bookings through your preferred suppliers.

Booking tools
Integrate to the online booking tool of your choice. Don’t let commercial relationships dictate the services you can provide to your organisation to help them manage their travel.

Travel information
Customise your travel information pages to allow users to get access to the latest information, including updates to travel policy and procedures, booking services, preferred suppliers, risk management, insurance, visa and passport services and any other services linked to your travel programme.

Compliance

Travel policy
Customise your workflows to ensure your travellers are complying with the organisation's travel policy and procedures.

Fringe Benefits Tax management
Identify FBT liable travel during the trip planning phase. Customise settings to trigger on screen alerts to travellers based on the type of travel, trip duration and activities. Allow travellers to manage their travel diaries within the platform using simple ATO compliant online forms. Trigger post travel alerts to encourage travellers to finalise their travel diaries on their return.

Audit
Track tasks within the platform, including approvers and their delegations. Track system generated messages to travellers, travel arrangers, approvers and third parties, including your corporate travel agent, bank and insurance broker. Allow users to record information and update documentation relevant to the trip they create within the platform.

Reporting

Organisational structure reporting
Nutrip reporting replicates the financial or HR structure of the organisation. Customers can gather, analyse and present information on compliance, performance and activities at any level within the organisation. This allows stakeholders across the organisations to monitor travel movements and trends relevant to their area of the organisation.

Approvals
Customised multi-step approvals can be implemented and adjusted to the ongoing requirements of the organisation. Implement approval workflows for different types of travel, including intrastate, interstate, overseas and high risk travel, type of activity, expenditure thresholds and the destinations being travelled to.

Budgets
Allocate budgets to cost centres and fund codes to allow users real time budget tracking. Monitor expenditure against approved budgets as expenses are entered into Nutrip. Automatically import data from your corporate travel agents systems to create budgets for trip requests created within the platform. Customise expense items to allow travellers to create detailed budgets for their trips, including flights, accommodation, land transport, food and beverages, parking, conference fees and miscellaneous expenses.

Risk Management

Duty of care
Nutrip monitors all travel movements no matter where your people are going and how they get there. Oversee the movements of professional staff, academics, volunteers, visitors, post and undergraduate students regardless whether they have booked through your preferred corporate travel agent or elsewhere.

Risk assessment
Manage risk at a country, region or geographical location. Create customised high risk forms, workflows and integrate high risk assessments into your approval workflows to give senior management visibility of the risks associated with travel to high-risk destinations at time of trip approval.

Traveller tracker
Proactively monitor the movements of your travellers. View past trips, trips in progress and future trips within the one view. Click on physical locations or countries to view trips details, including where your travellers are, where they have been and where they are going to next. Send emails and monitor read receipts all within the platform.

Cost Management

Total trip costs
Create and approve budgets for any travel movement, whether it includes a flight or not. Capture information on the cost of flights, accommodation, land transport, food and beverages, conference fees, group movements, miscellaneous items and more before the money is spent, then monitor compliance to the approved budget all within the one platform.

Allowances
Manage per diem and private car allowances through the platform. Customise payment triggers based on the traveller’s privileges, activities (i.e. conferences) and duration. Customise per diem payment thresholds to capital cities, regional locations and overseas countries.

Governance

Purpose
Nutrip can be customised to capture detailed information on the purpose of the trip. This can be reported at a trip level and also at the activity level within the trip request, for example a three day conference in Milan, five days academic collaboration in Zurich and five days private activity in Paris.

Business alignment
Custom fields can be added to allow users to quantify how the proposed trip aligns with the objectives of the organisation. This information is displayed to stakeholders responsible for reviewing and approving the trip within email notifications and in the trip details within the platform.

Funding allocation
Manage financial resources across different projects, grants, programs, or departments within the organisation. Generate reports to review the allocation of funding and prioritise expenditure based on the organisation’s objectives and goals.

Sustainability

Carbon emissions
Track carbon emissions for every travel movement no matter where your people are going and how they get there. Carbon emissions for flights, rail, road, sea journeys can be tracked and reported within Nutrip.

Travel mitigation
Track forward bookings to identify where alternative resources can be used to perform roles on behalf of the organisation. Set and enforce policies on the number of people that can travel to specific events to proactively reduce the organisation’s travel. Customise approval forms and workflows to validate the return on investment travel delivers to the organisation.

About

We are a travel technology company based in Melbourne, Australia. Our vision is to make managing university travel easier and more efficient. We understand the challenges universities have and we are here to assist.

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Wominjeka

Nutrip acknowledges the traditional custodians of the land where we operate, the Bunurong Boon Wurrung and Wurundjeri Woi Wurrung peoples of the Eastern Kulin Nation. We pay our respect to their Elders past, present and emerging.